To share, select the timeline and right click Or select the Timeline Tools menu and look for Copy Timeline on the right hand side of your screen. Project offers a several ways to share the timeline. TIP you can do drag some tasks to move them around the timeline.Īn example of a finished timeline in Microsoft Project 2010 How to share the Timeline These can be separated from the rest of the plan by adding a few blank tasks. Tasks that you add to the timeline are shown at the bottom of your Gantt Chart.
To add a task select the timeline and click on the Timeline Tools menu. It can also be useful for tasks that have long names which are cut off or lead to a 'messy' timeline.Įxample of a truncated task name on the project timeline: This can be useful for showing external tasks or key dates, for example a key decision point, announcement or public holiday. You can add tasks and milestones to the timeline that are not tasks on the project plan. In the image below you can see the milestone task Authorisation to proceed into initiation shown on the timeline. In Microsoft Project milestones are tasks with a duration of zero days. When you add a milestone to the timeline it will appear as a milestone in the typical "diamond" shape. This is great for adding multiple tasks at once. A dialog box will open which you can use to tick all of the tasks you want to include. Select the timeline then find the Insert group of tools and click Existing Tasks. Click Existing Tasks in Timeline Tools menu Then in the task menu find the Properties group and click Add to Timeline.ģ. Select the task that you want to add to the Timeline. Select the task that you want to add to the Timeline, then right click your mouse and click Add to Timeline –this will usually be near the bottom of the right click menu.Ģ. There are a few ways that you can add tasks to the timeline. Microsoft Project allows you to add key tasks to the timeline, this makes the timeline a really versatile presentation tool which can be tweaked for different purposes.
How to add Existing Tasks to the Timeline
To remove the greyed out area untick Pan & Zoom. You can reduce or expand the greyed out area by dragging with your mouse. This is ticked by default and partly 'greys' out part of the timeline. Under the Show/Hide group of tools is a Pan & Zoom tick box. Copy the timeline - for a presentation or to email, or you can copy and paste as an image.Change a task to display as a Bar or as a Callout.Insert Existing Tasks and Create Timeline only Tasks and Milestones.Show and hide a more detailed view, dates and overlapped tasks.Set font size, type, bold, underline color etc.When you click on the timeline the Timeline Tools menu will appear.
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